available Openings
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Reentry Navigation Coordinator
Primary Purpose
The Reentry Navigation Coordinator is accountable for ensuring participants have consistent contact and timely access to support services, that case records and program data are accurate and current, and that grant and funder reporting deadlines are met. Experience is preferred, but we will train the right candidate.
Employee Type: Full time – 40 hours per week
Department: Reentry + Justice
Location: Madison, WI — hybrid work environment
Salary: $46,000 – $50,000 annually
Final compensation will depend on the location and level at which the candidate is hired.
Job Duties At-A-Glance
Participant Case Management
Support Services Coordination
Administration & Reporting
Property Rounds Coordination
Scope of Responsibilities:
- Participant Case Management
Conduct weekly check-ins with residents and participants
Maintain regular, secure case notes on each participant’s needs, accomplishments, and concerns
Conduct intakes, orientations, and participant assessments
Assist Reentry Engagement Specialist with participant exit reviews and logging data
2. Support Services Coordination
Coordinate referrals and connect participants to outside support services
Assist Reentry Engagement Specialist as a liaison between referring organizations and Nehemiah
Assist participants with lease signing and documentation, in partnership with the Director of Reentry Program Housing
Communicate advocacy opportunities and participant progress data to the Reentry Navigation Coordinator
3. Administration & Reporting
Maintain data tracking systems and produce weekly impact reports
Compile and submit monthly program reports to the Vice President of Reentry Services for review before they go to senior leadership
Compile end-of-year program numbers for accounting and city reporting
Schedule staff meetings (the Vice President sets the agenda and leads them)
Manage timely submission of timesheets for all Reentry staff
Complete grant reporting and invoicing; assist the Vice President with funder relationships and proposal writing as assigned
Maintain an accurate database of participant contact information
4. Property Rounds Coordination
Schedule property rounds and serve as the primary point person for rounds coverage
Partner with Reentry Engagement Specialist for property rounds
Coordinate a periodic cross-role check-in on property conditions, resident needs, and rounds coverage
Key Responsibilities
Coordinate – case management, referrals, and support services for participants
Track – program data, attendance, and outcomes
Schedule – staff meetings, rounds, and participant check-ins
Support – grant reporting, invoicing, and administrative operations
Preferred Skills
Lived experience or close proximity to incarceration and/or the criminal legal system
Case management experience (professional, personal, or informal)
Ability to work effectively across cultural, racial, or socioeconomic differences
Strong organizational and data-tracking skills
Clear, consistent communication
Familiarity with grant reporting and invoicing
Experience with case management software or client databases
De-escalation experience
Nehemiah is committed to providing equal employment opportunities to all qualified individuals and employees. It is the policy of Nehemiah to prohibit unlawful discrimination and unlawful harassment and to afford equal employment opportunities to employees and applicants without regard to applicable protected classes. Nehemiah will not retaliate against individuals who assert their rights under applicable federal, state, or local equal opportunity laws.
Mobilization Coordinator
Full time – 40 hours per week
Location: Madison, WI — hybrid work environment
Reports to: Director of Adult Education
Salary: $41,700
Benefits: Health and dental, Flex Spending Plan, vacation/sick/holiday pay, professional development opportunities
Job Duties:
Mobilization and Partnerships – 50%
– Empower Nehemiah programs and/or partners to coordinate volunteers and donations
– Maintain in-kind donation documentation and volunteer retention processes
– Coordinate and oversee internship programming
– Craft email newsletters with volunteer needs and reentry requests
– Collaborate with Director of Adult Education and Adult Education Coordinator to engage volunteers and course alums
– Collaborate with Director of Donor Engagement and Faith Community Relationship Manager to foster new and retain existing partnerships with community partners
– Monitor and respond to the volunteer@nehemiah.org inbox regularly
– Attend regular staff meetings
– Other duties as assigned
Administrative Support – 50%
– Support in-person courses and course events
– Support course catalog expansion efforts
– Assist with event details such as tabling materials, name tags and attendance, printed materials, catering needs, etc.
– Collaborate with Director of Adult Education to test new course platform materials
– Provide customer service assistance alongside other office staff as needed
– Maintain adult education team calendar and project planning needs
Required Skills
– 1-2 years experience coordinating adults participating in nonprofit programming
– Clear and consistent communication
– Ability to work with a team with diverse skill sets
– Adept at cross-cultural communication
Desired Skills
– Experience assisting with volunteer and event coordination
– Customer service experience
– Skilled in troubleshooting technology platforms
– Proficiency in Google Workspace, Microsoft Office, volunteer CRMs, and hybrid working technology (such as Zoom)
Email resume and cover letter to Dr. Karen Reece at kreece@nehemiah.org with the subject line “Mobilization Coordinator Application”. Applications will be accepted until the position is filled.
Reentry Navigation Coordinator
Full time – 40 hours per week
Location: Madison, WI — hybrid work environment
Reports to: Director of Reentry Housing, Advocacy, and Program Oversight
Salary: $43,500
Benefits: Health and dental, Flex Spending Plan, vacation/sick/holiday pay, professional development opportunities
Job Duties:
Administrative and Program Support (35%)
– Co-facilitate Man Up as needed
– Assist the Director with collecting data, managing reports, and interacting with vendors
– Schedule meetings for the Director of Reentry Housing, Advocacy, and Program Oversight and the Vice President of Reentry and Strategic Partnerships
– Create and track community partnerships for Man Up and with changing needs of tenants
– Work with Case Manager to complete intakes for new participants or tenants
– Maintain accurate database of participant contact information
– Assist Case Manager with participant assessments and exit interviews
Housing (30%)
– Report needed repairs to maintenance and Director, log expenses, track progress and completion
– Meet with Director monthly to discuss upcoming needs
– Work with Director and Case Manager at properties to deescalate conflicts
– Conduct weekly rounds at properties with Case Manager
– Facilitate payment arrangements when needed
– Manage applications and coordinate lease signing and documentation for new tenants
– Collect rent checks from buildings and take to office for deposit by Director
– Keep case notes, log tenant interactions, and maintain documentation as required by law
Advocacy and Impact Data Collection (25%)
– Attend weekly staff meetingsAssist in the creation and collection of impact reports weekly, including housing specific data
– Assist in the collection of advocacy needs throughout the Reentry Department
– Advocate for participants with existing community partners and develop new relationships related to participants areas of needed support
Fund Development (10%)
– Participate in fundraising in coordination with the Director of Donor Engagement and Director of Housing and Program Oversight
– Send personalized thank you cards and make phone calls to dedicated donors
– Assist in reentry presentations to community organizations and the Department of Corrections
– Act as a liaison between referring organizations and Nehemiah
– Assist Director with seeking additional funding sources
Required Skills
– 1-2 years of maintenance experience
– Experience with project management
– Clear and consistent communication
– Ability to work with a team with diverse skill sets
– Adept at cross-cultural communication
– Proficiency in Google Workspace, Microsoft Office, and hybrid working technology (such as Zoom)
Desired Skills
– Lived Experience with incarceration
– Experience with data entry
– Knowledge of building codes
Email resume and cover letter to office@nehemiah.org with the subject line “Reentry Program Coordinator Application”. Applications will be accepted until the position is filled.
In the face of negative statistics,
We need to provide supportive and encouraging environments where African American students can thrive.